Centre Admin – Royal Albert Dock, Liverpool (Part time Hours)

Jobs 4 Youth
  • Liverpool, United Kingdom View on Map
  • Post Date : May 30, 2021
  • Apply Before : July 29, 2021
  • 0 Click(s)
Email Job
  • Share:

Job Description

Job Title: Centre Administrator (level 1)

Reports To: Centre Manager

Role Purpose: To provide proactive and efficient administrative support to the centre management team, ensuring the highest level of customer service at all times.

Key Responsibilities

  • To provide general administrative support to the centre management team as required eg. taking minutes at meetings, typing, photocopying, distribution of post etc.
  • To promote and maintain a pleasant and efficient working environment within the centre, and specifically the management suite, including the following:
  • Stationary is available
  • Office equipment is kept in good working order
  • Efficient filing system is in place
  • General cleanliness, tidiness and organisation are monitored.
  • To raise purchase orders for goods and services using the P2P (Purchase to Pay) system.
  • To assist the Centre Manager with the monitoring and reporting systems of the service charge budget and expenditure relating to the site.
  • To manage the petty cash for the centre, ensuring that the correct process is followed at all times.
  • To answer the telephone, ensuring that all queries are dealt with or passed to the relevant person.
  • To greet visitors to the management suite in a welcoming and professional manner.
  • To assist with producing weekly, monthly and quarterly reports on all aspects of centre performance.
  • To maintain records of accidents/incidents in the property.
  • To develop and maintain the positive image of the centre in its location.
  • To maintain an awareness of and report to the Centre Manager all local issues that may impact on the value of the Centre.
  • To develop excellent relationships with tenants, ensuring that queries are dealt with efficiently and that they receive the highest level of customer service.
  • To develop excellent relationships with key stakeholders associated with the property eg. service partners, surveying colleagues, local authority.
  • To understand and comply with all Company policies, notably Health, Safety and Environmental policies.
  • To assist where required with the smooth and efficient operation of the centre.
  • Any other duties in accordance with the needs of the business.

Person Specification/Requirements

  • Previous administration experience in a customer focussed environment.
  • IT literate, able to use MS Office and company specific IT systems.
  • Able to communicate effectively verbally and in writing.
  • Excellent customer service and interpersonal skills.
  • Excellent organisational skills.
  • Able to work as part of a team, supporting colleagues, as well as using own initiative.
  • Awareness of legislation relating to Health, Safety and Environment.
  • Understand how the industry and the company functions
  • Able to understand and apply all procedures relating to work activities

Related Jobs